Terms of Service

By creating an account, accessing, or using TaxSuite (“the Service”), you agree to be bound by these Terms of Service (“Terms”) and our Privacy Policy. If you are using TaxSuite on behalf of a business entity, you represent that you have the authority to bind that entity to these Terms.

If you do not agree to these Terms, do not create an account or use the Service. Your continued use of TaxSuite following any modifications to these Terms constitutes your acceptance of the modified Terms.

These Terms constitute a legally binding agreement between you and Amrin K Enterprises Ltd., a Canadian federal corporation with its principal place of business in Ottawa, Ontario, Canada (“TaxSuite”, “we”, “us”, “our”).

TaxSuite is a cloud-based bookkeeping and financial management software platform designed specifically for Canadian restaurant and food-service businesses. The Service includes:

• Automated POS integration with Clover, Square, Toast, and Lightspeed
• Delivery platform reconciliation for Uber Eats, Skip the Dishes, and DoorDash
• Food cost percentage tracking and supplier invoice management
• HST/GST calculation tools (including tips, alcohol, and catering splits)
• Multi-location profit and loss reporting
• AI-powered receipt and invoice data extraction
• Document vault for financial record storage
• Accountant portal for sharing access with your accounting professional
• CRA-ready report generation in PDF and XLSX formats
• CSV transaction import and export

We reserve the right to add, modify, or discontinue features at any time. We will provide reasonable notice before discontinuing a material feature. Feature availability varies by subscription plan.

To use TaxSuite, you must:

• Be at least 18 years of age
• Be a Canadian resident or operate a Canadian business
• Have the legal authority to enter into a binding contract
• Not be prohibited from using the Service under applicable Canadian law
• Provide accurate and complete registration information

TaxSuite is intended for business use. While there is no restriction on personal use, the features, tax calculations, and reports are designed for food-service business operations.

You must create an account to use TaxSuite. You agree to:

• Provide accurate, current, and complete registration information
• Maintain and promptly update your account information to keep it accurate
• Maintain the confidentiality of your password and account credentials
• Not share your account credentials with any third party (except Accountant Portal users you explicitly invite)
• Notify us immediately at security@taxsuite.ca of any unauthorized access to your account
• Be responsible for all activity that occurs under your account

You may create one account per individual. Organizations with multiple users should use the Accountant Portal feature to grant access to additional users. Creating multiple accounts to circumvent plan limits is a violation of these Terms.

TaxSuite offers the following paid subscription tiers. All prices are in Canadian dollars (CAD) and are subject to applicable taxes.

Subscriptions are billed in advance — monthly plans on the same date each month, annual plans as a single upfront payment. All billing is processed through Stripe. By providing payment information, you authorize TaxSuite to charge your payment method on a recurring basis until you cancel.

If a payment fails, we will retry up to three times over five days. If payment remains unsuccessful, your account will be downgraded to read-only mode. You will not lose your data, but you will not be able to add new transactions until payment is resolved.

We reserve the right to change subscription pricing. We will provide at least 30 days' written notice before any price increase takes effect for existing subscribers.

New TaxSuite accounts receive a 30-day free trial with full access to the plan features selected at signup. No credit card is required to start your trial.

At the end of the trial period, you must provide payment information to continue using TaxSuite. Your data is preserved during and after the trial. If you do not subscribe after the trial ends, your account will be suspended. You will have 90 days to export your data before the account is permanently deleted.

We reserve the right to modify or discontinue the free trial offer at any time. One free trial per person or organization. Creating multiple accounts to extend a free trial is prohibited.

You may cancel your TaxSuite subscription at any time from your account Settings → Subscription page. Cancellation takes effect at the end of your current billing period. You will retain full access to the Service until the period ends.

Refund Policy:

• Monthly plans: No refund for partial months already billed. Cancellation prevents future charges.
• Annual plans: Pro-rated refunds are available within 14 days of payment if you have not used the Service substantially during that period. Contact support@taxsuite.ca.
• Billing errors: We will issue a full refund for any charge resulting from a billing error. Contact support within 30 days of the charge.
• First month free: The promotional first-month-free offer applies only to new accounts and may not be combined with other promotions.

Refund requests outside these terms are considered on a case-by-case basis at our sole discretion. Contact support@taxsuite.ca.

You agree to use TaxSuite only for lawful purposes. The following are prohibited:

• Using TaxSuite to facilitate tax evasion, money laundering, or any activity that violates the Income Tax Act or Excise Tax Act
• Inputting false, fraudulent, or misleading financial data
• Attempting to reverse-engineer, decompile, or extract the source code of the application
• Using automated scripts, bots, or scrapers against the TaxSuite platform without our express written permission
• Attempting to gain unauthorized access to other users' accounts or data
• Uploading malware, viruses, or any code designed to disrupt the Service
• Reselling, sublicensing, or white-labeling TaxSuite without a separate written agreement
• Using the Service in a way that places an unreasonable load on our infrastructure
• Creating multiple accounts to circumvent plan limits or free trial restrictions
• Impersonating another person or organization

Violation of this Acceptable Use Policy may result in immediate account suspension or termination without refund. We reserve the right to report illegal activity to the appropriate Canadian authorities, including the CRA.

TaxSuite and all related technology, software, design, text, graphics, logos, trademarks, and brand elements are owned by or licensed to Amrin K Enterprises Ltd. and are protected by Canadian and international intellectual property laws.

We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal business purposes, subject to these Terms. This license does not include any right to:

• Reproduce, distribute, or publicly display any TaxSuite content
• Create derivative works based on the TaxSuite platform
• Remove any proprietary notices from the platform
• Use TaxSuite trademarks or logos without our written permission

Any feedback, suggestions, or ideas you share with us about TaxSuite may be used by us to improve the Service without any obligation or compensation to you.

You retain full ownership of all financial data, transaction records, and business information you enter into or upload to TaxSuite (“Your Data”). We do not claim any ownership over Your Data.

You grant TaxSuite a limited license to store, process, and display Your Data solely for the purpose of providing and improving the Service. We will not use Your Data for advertising, sell it to third parties, or share it except as described in our Privacy Policy.

You are responsible for ensuring that Your Data is accurate and that you have the right to enter it into TaxSuite. You represent that entering Your Data into TaxSuite does not violate any third-party rights or applicable law.

You can export Your Data at any time in CSV or PDF format. Following account cancellation, Your Data remains accessible in read-only export mode for 90 days before being purged, except for financial records that must be retained by law (see our Privacy Policy, Section 7).

TaxSuite integrates with third-party services including Clover, Square, Toast, Lightspeed, Uber Eats, Skip the Dishes, DoorDash, Stripe, Google, and GitHub. These integrations are provided as a convenience. We are not responsible for:

• The availability or accuracy of data provided by third-party platforms
• Changes to third-party APIs that may disrupt or break integrations
• The terms, privacy practices, or security of third-party services
• Any financial discrepancies arising from errors in third-party payout data

Your use of third-party integrations is subject to the terms and privacy policies of those platforms. We recommend reviewing those terms before connecting any integration.

You are solely responsible for:

• Verifying that your HST/GST calculations are correct before filing with the CRA
• Ensuring that your financial records comply with CRA requirements
• Consulting a qualified Canadian accountant or CPA for tax planning, filing, or any CRA matter
• Any penalties, interest, or assessments resulting from errors in your tax filings

TaxSuite does not file HST returns or income tax returns on your behalf. The reports generated are for your reference and must be reviewed by you or your accountant before submission to the CRA.

We aim for high availability and target 99.9% monthly uptime, excluding scheduled maintenance. However, we do not guarantee uninterrupted access to the Service.

Planned maintenance windows will be communicated via email or in-app notice at least 24 hours in advance where possible. Emergency maintenance may occur without prior notice.

We are not responsible for downtime caused by third-party infrastructure (including Vercel, Neon, or Stripe), internet connectivity issues, or events outside our reasonable control.

To the maximum extent permitted by applicable Canadian law, TaxSuite's total cumulative liability to you for any claim arising from or related to the Service, regardless of the form of action, will not exceed the greater of:

• The total fees paid by you to TaxSuite in the three (3) months preceding the claim, or
• One hundred Canadian dollars (CAD $100)

In no event will TaxSuite be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages — including but not limited to lost profits, lost data, loss of goodwill, tax penalties or assessments, or cost of substitute services — even if we have been advised of the possibility of such damages.

Some Canadian jurisdictions do not permit the exclusion or limitation of liability for certain damages. In such jurisdictions, our liability is limited to the fullest extent permitted by law.

You agree to defend, indemnify, and hold harmless TaxSuite, Amrin K Enterprises Ltd., and their respective officers, directors, employees, and contractors from and against any claims, damages, losses, costs, and expenses (including reasonable legal fees) arising from:

• Your violation of these Terms
• Your use of the Service in violation of applicable law
• Your Data, including any claim that Your Data infringes a third-party right
• Your breach of any representation or warranty in these Terms

By you: You may terminate your account at any time by cancelling your subscription and deleting your account from Settings. Termination does not entitle you to a refund except as described in Section 7.

By us: We may suspend or terminate your account immediately, without notice, if you:

• Violate any provision of these Terms
• Engage in conduct that we determine, in our sole discretion, is harmful to TaxSuite, other users, or third parties
• Fail to pay subscription fees after our retry attempts are exhausted
• Provide false registration information

Upon termination, your right to use the Service ceases immediately. We will retain Your Data for the period described in our Privacy Policy. Sections 9, 12, 14, 15, and 17 survive termination.

These Terms are governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein, without regard to conflict-of-law principles.

Any dispute, claim, or controversy arising from or relating to these Terms or the Service will be submitted to the exclusive jurisdiction of the courts of the Province of Ontario. You irrevocably submit to the personal jurisdiction of those courts.

Before initiating formal legal proceedings, we encourage you to contact us at support@taxsuite.ca to attempt to resolve the dispute informally. We will attempt to respond to dispute notices within 14 business days.

We may update these Terms from time to time. We will notify you of material changes by email and by posting a prominent notice within the application at least 14 days before the changes take effect.

Minor changes (such as formatting, grammar, or adding clarity without changing substance) may be made without notice. The “Last updated” date at the top of this page always reflects the most recent revision.

Continued use of TaxSuite after the effective date of a revision constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must cancel your account before the effective date.

For questions about these Terms, billing disputes, or account issues: